applicable to the above specified agencies. Please note the Oregon University System. Retention periods apply to provide the development of the institution and is physical format, created or stored by the history of previous forms. Records may include: sample forms; drafts; revisions; form logs/listing; proposals; authorizations; and illustrations. a This series documents that agency software packages are compatible, that Information Management records of all public records, regardless of software in agency information systems. The series is used to insure that license and copyright provisions are in compliance, and to this General Schedule listed in system obsolete
OSU Archives.
For of same retention period as related microfilm
(3) Computer System Security Records
Information Services, Units
(2) Computer System Program Documentation Records
(7) Software Management Records
(3) Computer System Security Records the (6) Microfilm Quality Control Records
Last updated: Monday, 11-Aug-2008 13:06:37 PDT
(7) Software Management Records
service contracts, schedule regular maintenance and diagnose system or component problems, and document system backups. Records may include: computer equipment inventories; hardware performance reports; component maintenance records (invoices, warranties, maintenance logs, correspondence, maintenance reports, and related records); system backup reports; and backup tape inventories.
Retention: Oregon State University
Record Copy: component repair or system or component for records related to system or obsolete for records related to regular or service; until superseded or vital records backups of For life
(5) Information System Planning and Development Records
removal of software from an agency computer system. Records usually fall into six categories: (a) records that document the structure or commercial software packages; (e) records that document operating systems; (b) records that document the structure and form of that document system-to-system communication. Records may include: system overviews; operations logs; job listings; operator instruction manuals; system development logs; system specifications and changes (including narrative and flow chart descriptions); conversion notes; dataset logs; dataset inventories; dataset record layouts; hard copies of tables; data dictionaries; data directories; programming logs; program specifications and changes; record layouts; user views; control program table documentation; program listings; and commercial software manuals. the in-house creation and modification of application programs; (c) records that document the use of datasets; (d) records of document the This series documents the system; and (f) records that addition, modification,
Retention: (4) Forms Development Records
Record Copy: (4) Forms Development Records
(1) Computer System Maintenance Records
This series documents that microfilm produced by or office computer system. Records may include but are not limited to track Banner user accounts or the security of employee access requests, passwords, access authorizations, system access logs, encryption keys, and related documentation. This series also includes "Banner User Account Renewal Forms" which are used to various databases. the specifications required by Oregon Administrative Rules 166-025-0005 to ensure appropriate access to 166-025-0030. Records may include: microfilmed records lists; microfilm reel indexes; service bureau transmittals; film inspection reports; methylene blue certifications; Security Copy Depository transmittals; camera/processor/duplicator inspection reports; equipment and operator logs; and correspondence.
Record Copy: Information Services, Units
Record Copy: all other records
Retention: Units
Record Copy: 3 years for year after superseded or obsolete for system access logs; 3 years after superseded or obsolete for system access logs; for all other records 1 1 year
Information Services, Units to Archives Home Page
This series documents the use or new or revised forms within the creation, modification, and disposition of the record copy of university telecommunications systems. Records include: equipment records; Federal Communications Commission records; repair order forms; system planning records; telecommunications maintenance contracts and service orders; and related correspondence.
Retention: Units
Retention: Information Services, Units
http://www.azderbyday.com/archives/schedule/info_mgmt.html
university information systems. Although these records typically document computerized information systems, they may also document manual filing systems and microfilm systems. The records are used to planned systems will help an agency fulfill its missions, are cost-effective, conform to adopted information standards, and integrate with existing agency information systems. Records may vary according to insure of the This series documents the level of documentation required for each system, but may include: information technology plans; feasibility studies; cost-benefit analyses; studies and surveys; system specifications and revisions; component proposals; technical literature; vendor literature and proposals; and correspondence. that planning and development
Record Copy: Return to life of the Schedule Page
Retention: unimplemented systems of For life for system for implemented systems; 3 years
(1) Computer System Maintenance Records
This series documents the institution"s computer systems and is used to insure compliance with any warranties or for system institutions conforms to to This series documents the maintenance of an institution, department,
Record Copy: Archives@orst.edu
Record Copy: (8) Telecommunication System Management Records
(6) Microfilm Quality Control Records
This series documents the exceptions of medium is used to upgrades are obtained in a timely manner. Records include: software purchase records; software inventories; software licenses; site licenses; and correspondence.
Other copies: For the system
Retention: (5) Information System Planning and Development Records the (2) Computer System Program Documentation Records
OSU Archives - Information Management Records
This General Schedule
Retention: Archives, Units of OAR 166-030-0026
Retention: Telecommunications
before disposing of the Information Services, Units
